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Security
Security and data
Records stay in your Microsoft 365, under the permissions and controls you already manage.
Monarch EDRMS keeps all data in your own Microsoft 365. Records, documents and emails are stored in SharePoint Online inside your organisation's tenant, including the data used by features such as Digitisation and OCR and Monarch eSignature. Nothing is moved to a separate Monarch repository.
Where your records are stored
Monarch EDRMS is built on SharePoint Online and Microsoft 365, with actions built using the SharePoint Framework (SPFx). Your records stay where your people already work, under the controls your organisation already manages.
Security controls you already own
Because Monarch EDRMS runs inside your Microsoft 365, security relies on your own Microsoft 365 identity, access and permission controls. Monarch EDRMS adds records-focused controls on top:
- Permission-aware search. Results follow each person's access, so people only see what they are allowed to.
- Permissions in one click. Controllers and authors set who can see and edit specific content.
- Secure and lock files. Locked files cannot be edited, shared or downloaded without approval.
- Secure file sharing. Share files externally with expiry dates, watermarks and an audit trail of every access and download (add-on).
Security questions from procurement
If your council has a security questionnaire, send it with your demo request or email info@monarch360.com.au, and we will answer it for your Microsoft 365 setup.
Related: records compliance, implementation and support and the questions and answers.
See Monarch EDRMS in your Microsoft 365.
A personal demo, built around your records and the way your teams work.