Questions and answers

Monarch EDRMS is an electronic document and records management system built on SharePoint Online and Microsoft 365. It captures documents, emails and records in structured libraries with an industry-aligned taxonomy, and makes them easy to find with permission-aware search.

EDRMS stands for electronic document and records management system: software that manages the lifecycle of documents and records, including creation, storage, retention and disposal.

Yes. Monarch EDRMS is built on SharePoint Online and Microsoft 365, so records stay where your people already work.

It is purpose-built for public sector teams, including local government, schools, water utilities and ports.

No. It is built on SharePoint Online and adds records management on top of it, with actions built using the SharePoint Framework (SPFx). Your people keep working in Microsoft 365.

Monarch EDRMS runs in SharePoint Online, inside your organisation's Microsoft 365, so documents, emails and records stay where your people already work.

Yes. Documents, emails and records are captured with drag and drop into structured libraries that use an industry-aligned taxonomy.

The Search Center, Convert to PDF, secure and lock, and QR codes are core. Approvals, Digitisation and OCR, Secure file sharing, Monarch eSignature and Policy Publish are add-ons. See every feature.

The Search Center searches and filters documents and records in SharePoint. Results are permission-aware, so each person only sees what they can access, and teams can save and share reusable filters.

Yes, with the Digitisation and OCR add-on. It converts paper files into searchable digital records, detects text and codes, and suggests metadata and storage locations.

Yes, with the Secure file sharing add-on: cover sheets, expiry dates, watermarks and an audit trail of every access and download.

Yes, with the Monarch eSignature add-on. Officials sign from any device, with sequential or parallel signers, and the signed PDF and audit certificate are filed back automatically.

With the Approvals add-on, documents go through single or multi-step approvals with reminders and escalations. Decisions are captured with comments, and the approved version is locked and stored automatically.

Yes. Apollo, Monarch360's meeting management software, has ready integration with Monarch EDRMS.

Monarch360 Pty Ltd, a software company in Perth, Western Australia, with more than 20 years of experience. Monarch360 also makes Ulysses and Apollo. About Monarch360.

Monarch360 provides SharePoint migration services that move files from legacy systems, network drives and older document management platforms into Microsoft 365. Tell us about your current system when you request a demo.

Yes. Monarch360 supports your organisation from design and build through to training and adoption, with ongoing support and maintenance afterwards.

Pricing is not published on this website. Contact us with your requirements and we will discuss pricing for your organisation.

Request a demo, call (08) 9288 1726 or email info@monarch360.com.au.