Records compliance for Australian councils

Monarch EDRMS supports council recordkeeping under AS ISO 15489 and the recordkeeping laws of Western Australia, New South Wales, Victoria and Queensland, including retention and disposal schedules. It runs in SharePoint Online inside your Microsoft 365, so records are captured and managed where your people already work.

Standards and legislation Monarch EDRMS supports

Standard or state	Legislation or standard	Where to read the requirements
Australia	AS ISO 15489 (records management)	Standards Australia
Western Australia	State Records Act 2000 (WA)	State Records Office of WA
New South Wales	State Records Act 1998 (NSW)	NSW Government recordkeeping
Victoria	Public Records Act 1973 (Vic)	Public Record Office Victoria
Queensland	Public Records Act 2023 (Qld)	Queensland recordkeeping and information management

Links go to the relevant authority. Requirements change, so confirm the current version with your state records authority.

Retention and disposal schedules

Monarch EDRMS supports retention and disposal schedules, so records can be kept and disposed of according to the schedule your council works to. Ask for a demo with your own authority's schedule to see how it is applied to your records.

How records are captured and kept

• Structured libraries. Documents, emails and records are captured with drag and drop into libraries that use an industry-aligned taxonomy, so they are filed consistently.
• Permission-aware search. The Search Center filters records in SharePoint and only shows people what they are allowed to access.
• Version history and locking. Files keep a comprehensive version history, and locked files cannot be edited, shared or downloaded without approval.
• Audit trail for sharing. Secure file sharing records who opened, downloaded or shared each file.

See Monarch EDRMS for local government, read where records are stored, or request a demo.