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+61 08 9288 1726 info@monarch360.com.au
Working for your success

MONARCH EDRMS

An Electronic Document and Records Management Software that puts records compliance on autopilot and is loved by its users.
Built for SharePoint and Microsoft 365.

Monarch EDRMS interface

Trusted By The Leaders

500+

Users

1 Million+

Registered Documents

100,000+

Collections Created

20+

Years Of Experience

Sector Solutions

Purpose-built experiences for different public sector teams—keep it simple, compliant, and collaborative with Monarch EDRMS.

Monarch EDRMS for Local Government

Monarch EDRMS, built on SharePoint Online and Microsoft 365, helps local governments securely manage council records, community documents, and regulatory submissions in line with compliance requirements. Information is captured in structured libraries using an industry-aligned taxonomy, ensuring consistency and transparency.

With drag-and-drop functionality, automated workflows, and advanced search, council staff can quickly access critical records, streamline processes, and improve collaboration across departments. Monarch simplifies records management, supporting both day-to-day operations and long-term accountability.

Explore LGA

Monarch EDRMS for
Schools

Monarch EDRMS, built on SharePoint Online and Microsoft 365, helps schools securely manage student, staff, and administrative records in line with compliance requirements. Documents, emails, and reports are captured in structured libraries using an industry-aligned taxonomy for consistency and transparency.

With simple drag-and-drop functionality, automated workflows, and advanced search, school staff can quickly access critical records, streamline processes, and improve collaboration across departments. Monarch simplifies records management, supporting both day-to-day administration and long-term compliance needs.

Explore Schools

Monarch EDRMS for Water Utilities

Monarch EDRMS, built on SharePoint Online and Microsoft 365, helps water utilities securely manage operational and compliance records with ease. From customer correspondence and regulatory submissions to asset maintenance and incident reports, documents and emails are captured and organised in structured libraries using an industry-aligned taxonomy.

With simple drag-and-drop functionality, automated workflows, and powerful search, water utility staff can quickly locate critical records, ensure compliance, and improve collaboration across teams. Monarch streamlines records management, supporting efficient operations and transparent service delivery.

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Monarch EDRMS for Ports

Monarch EDRMS, built on SharePoint Online and Microsoft 365, helps ports securely manage records on vessels, docking, mooring, berthing, pilotage, customs, and anchorage operations. All documentation is stored in structured libraries with a consistent taxonomy for compliance.

With automated workflows and advanced search, port staff can quickly access navigation logs, cargo records, dry dock reports, and safety files—supporting efficient operations, transparency, and coordination across maritime authorities and stakeholders.

Explore Ports

Monarch EDRMS — Key Features

Search that respects your structure, core SPFx actions users rely on, and add-ons that scale governance and publishing.

Core Product

Convert to PDF

Easily convert documents into PDF format directly in SharePoint. Make files simpler to share, print, and store without needing any extra software.

One-Click Conversion
Convert a single file or multiple files instantly.
Keeps Metadata
Important details and retention settings stay with the new PDF.
Core Product

Secure & Lock Files

Safeguard important documents by locking them when needed. Once locked, files cannot be edited, shared, or changed until they are unlocked again.

Lock & Unlock
Easily secure or release documents with a single action.
Full Protection
Locked files can’t be edited, shared, or downloaded without approval.
Core Product

QR Codes for Documents

Generate QR codes that link directly to the latest version of a document or folder. Ideal for assets, projects, and site files that need quick access in the field.

Trackable Access
Monitor when and where each QR code is scanned.
Always Up to Date
Codes always point to the latest document version.
Core Product

Approvals Made Simple

Send documents for approval and capture clear decisions with comments. Track progress at every stage, and once approved, the final version is automatically locked and stored.

Flexible Workflows
Set up single or multi-step approvals with reminders and escalations.
Clear Decisions
Capture approve or reject actions with optional comments for transparency.
Add-on

Digitisation & OCR

Convert paper files into digital, searchable records. Text and codes are automatically detected, with suggested metadata to help file documents in the right place.

Searchable Records
OCR makes text and barcodes easy to search and organise.
Smart Filing
Automatically suggests metadata and storage locations.
Add-on

Secure File Sharing

Share files externally with full control and visibility. Add cover sheets, set expiry dates, and keep a complete audit trail of every download or access.

Controlled Access
Apply expiry dates, watermarks, and detailed access logs.
Full Audit Trail
Track who opened, downloaded, or shared each file.
Add-on

Monarch eSignature — send, sign, store

Make it easy for officials to sign from any device. Send directly from your library; the signed PDF and audit certificate are filed back automatically.

Flexible routing
Sequential or parallel signers, reminders and expiry.
Add-on

Policy Publish

Publish official policies to a dedicated company folder so everyone can access the current version. Capture acknowledgements, track readership, and keep policies updated with review reminders.

Read & Acknowledge
Monitor who has viewed and confirmed the latest version.
Always Up to Date
Version history and reminders keep policies current.

Why Choose Monarch EDRMS?

Empower your organization with a modern Electronic Document & Records Management System. From compliance and secure handling to human-centered search and collaboration, Monarch brings simplicity and efficiency to your digital workplace.

Monarch – Electronic Records & Document Management System

It all begins with documents. They are the information heart and blood stream of your digital enterprise. Maybe you want to turn a paper based organisation to something more efficient. Or maybe you want your staff to love their work by making it collaborative and seamless. Whatever it is, “MONARCH” can change the way you handle document and records management in this digital era.
Explore Monarch
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Monarch – EDRMS

Automating Records Compliance
Records and document software made for humans
Solve information deluge
Protect information – Your most value asset in the information and knowledge age
Get your organization ready for AI
Explore Monarch
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Monarch – Electronic Records & Document Management System

Just drag and drop your emails, documents or any files
Bulk upload documents with one click
Automatic Checking and Checkout of files
Comprehensive version history
Explore Monarch
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EDRMS - Will deliver end-to-
end experience

EDRMS - Electronic Documents and Records Management System will deliver an end-to-end experience that will
support your organization. From capturing, organizing, analyzing, and making sense of information using
automated electronic documents.

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What our clients say about us

S
Shire of Kojonup
★★★★★

Monarch is a great system to integrate our records and document management...

T
Tracie Bishop
★★★★★

Monarch 360 has proven to be an intuitive records management system...

M
Matt Keeffe
★★★★★

I recently engaged Monarch360 for SharePoint support...

A
Angela
★★★★★

We are absolutely thrilled with the recent acquisition...

V
Vin Fordham Lamont
★★★★★

Working with Sudi and his team enabled us to implement a modern ERMDS...

P
Peter Stampoultzis
★★★★★

Monarch 360 doc management has broken through...

See Full Review on Google

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